Usein kysytyt kysymykset

In some cases Eepos can be implemented quickly, but it depends on a couple of things.

• Data migration and the format the data is in (how much extra work does it require).
• The amount of admin users and the training demand (how many sessions are needed, are they in person or remotely, or does the customer want the online self learning model)
• School’s own schedules.

If data migration isn’t needed the new Eepos can be launched instantly. If migration is needed, it may take a week or even two depending on the integrity of the data in the previous system. Migration will not take longer than this. 

If our schedules match well, the implementation training can be started quickly. If the customer has wished for the online self learning and training, the process can begin right away when new Eepos is set up.

If the implementation is done in its most usual form with data migrations and live training sessions, the process takes usually 3-4 weeks.

If you are interested in Eepos school management system, please contact our sales team and we will tell you more about the process. The implementation takes usually 3-4 weeks, but includes only a few interactive days. Usually the process goes like this:

1. The customer contacts us and we schedule a demo, which takes from 30 to 60 minutes.
2. In the demo we ask for initial information for the quotation. It is easier to go on when we know the basics about the school.
3. In the demo we discuss if Eepos suits the customer or not. We demonstrate Eepos according to the customers wishes.
4. If the customer gets interested in Eepos, we provide them with a quotation which includes pricing, estimated time frame for implementation, training needs and details (in person, remotely, self study).
5. If the quotation is accepted, we sign a service agreement. After this we plan the timeframe and create an online workspace where the steps of the implementation are logged, questions or thoughts can be discussed along the way. The implementation details are open for viewing and well documented.
6. The first step of the implementation is the data migration (if wanted). We agree together on where, when and in which format the data will be provided and we copy the data for Eepos. Then we process the data which takes about a week.
7. After the migration week we have the initial implementation training for administrators in which we go through the basic features and evaluate the migrated data. The next training is usually a couple of weeks after this.
8. The teachers are usually trained after the administration in order to make sure the admins are familiar with their portal and know the basics of teachers tools as well.
9. The last step is to create and deliver login credentials for students and guardians. At this point administrators are well up to speed with Eepos and know how to run their school management system properly.

Of course! Eepos team has a long history of making successful migrations into Eepos from several different systems. But when preparing for the migration, there are a few points to think of:

• Which format is the data in? If the data is in a readable and easily handled format (spreadsheets, databases, open APIs) or the system has the needed integrations in place, the migration can be very simple. But if the migration requires more manual work or tailoring, it could take a bit longer. 
• What kind of data do we want or is necessary to migrate? Customers should think in advance, what data should be brought in and what not. The more carefully the migration is planned, the easier it will be for us to make sure all wanted data is migrated to Eepos.
• If the data is a mess in the previous system, it will be a mess in Eepos also. We help our customers to go through and evaluate the data before the initial migration. This way we can adjust the data when migrating or customers have more time to cleanse it in advance in the previous system.

Migrations are optional parts of the implementation process and will be billed separately. The pricing is explained in the quotation.